SURFSIDE III CONDOMINIUM ASSOCIATION

OPEN MINUTES

October 9th 2010

 

I.                   CALL TO ORDER at 10:50am

 

II.        ROLL CALL

 

Bill Betts, President - Present

Ira Green, Vice President - Present

Michael Madrigal, Secretary - Present

Skip Perry, Treasurer - Absent

Bob Banfill, Director - Present

Scott Walker, Manager - Present

Carol Short, Assist. Manager - Present

 

II.                GUESTS / PRESENTATIONS

 

III.             CONSENT AGENDA

 

IV.       APPROVAL / ADDITIONS TO AGENDA

 

V.        APPROVAL OF MINUTES

           

·         Approval of September, 2010 Minutes – Ira Green made motion to approve, Bob Banfill second, all approved.

 

 VI.      OFFICER REPORTS

           

·         President: - Bill Betts presented homeowners with a State of the Association Power Point Presentation on the financial status of Surfside III. Dues may be raised to  approximately $480 in July, 2011.  On the website click HERE to view the presentation.

·         Vice President – Ira Green  stated that the CC&R’s will need to be changed in order to incorporate the Crime Free Program. Changes in the Rules & Regulations are not adequate.

·         Treasurer: Bill Betts reviewed financial summary handout to homeowners

·         Secretary:

 

VII.      COMMITTEE REPORTS

 

·         Architectural

 

·         CC&R / Rules and RegulationsClubhouse

Katie is requesting $2,500 for new couch/love seat/end table for the clubhouse – Bill Betts made motion to move request to 2011 budget, Ira Green second, all agreed.

 

 

 

·         Neighborhood Watch – Val Lameka said that the Port Hueneme’s Police Dept’s presence is good at Surfside III. A homeowner addressed vandalism on car. Add to newsletter and advise  Neighborhood Watch alert. Bill Betts recommended adjustment of the camera along Building 8.

 

IX.       MANAGER’S REPORT

 

·         Balcony clearing for Building Envelope work – Scott Walker advised homeowners that balconies/patios in Building 8 with remaining items on them need to be removed immediately. The on-site office sent out several notices to homeowners for Buildings 8 and 12 and advised them to remove all items. Since some items on the balconies/patios  still remain, Bill Betts made motion to provide homeowners with a 48 hour notice to remove items or they may be subject to disposal at homeowner cost. Ira Green second motion, all agreed.

 

X.   OLD BUSINESS           

 

·         Bike Room Key – In August meeting the Board voted to sell keys at $20. Because it is a special key which costs $16,  Bill Betts made motion to sell at $20, Ira green second  and all approved.

 

XI.  NEW BUSINESS

 

·         Lawn Aeration – Scott Walker reviewed 3 bids: Valley Crest - $1487.50;  Seabreeze -  $750; Stay Green - $600.   Bill Betts made motion to approve Stay Green, Ira Green second. Mike Madrigal pointed out that the farther apart the aeration, the less work is conducted. He asked that all vendors  state how many cores they are doing. Motion withdrawn by Bill Betts.

 

·         Tree Trimming/Removals – Scott Walker reviewed bids. Valley Crest - $44,050; Treescapes - $33,725; Stay Green - $25,324. Bill Betts made motion to approve bid  from Stay Green, Ira Green second, Bob Banfill agreed and Mike Madrigal abstained.

 

·         Bi-Monthly Water Usage – Bill Betts reviewed water usage costs.

 

·         SA Project Time-line – Scott Walker is developing time-line for Building Envelope which will be published on the Surfside III website. Correction: This is not a part of Special Assessment rather Building Envelope.

 

·         Port Hueneme Association Dues – Bill Betts reviewed other Port Hueneme Association dues.

 

 

 

·         Ron Burns Retiring – discuss options – Val Lameka reviewed and said that he retiring on Dec. 26th. Recommended a certificate and a gift certificate. Bill Betts made a motion for a gift card for $150, Ira Green second and all approved. On-site office will pick up cake. Val Lameka will invite Ron Burns to Board meeting on Dec. 11th and will advise on-site office.

 

·         SSIII Joining CAI – discussion – Board review. No change.

 

·         Low Flow Shower Heads – Scott Walker reviewed and will work with Steve Hickox on water savings.

 

XII:     LIENS

 

·         Approval of Liens – Bill Betts made motion to approve, Ira Green second, all approved.

 

XIII.       OPEN FORUM – (1) Homeowner discussions. (2) Vector control will be at the November meeting; (3) Annual  elections’ meeting in November.

 

XIV.    NEXT MEETING

 

·         Saturday November 13th, 2010, 10:00am in the Clubhouse.

 

XIV.       MEETING ADJOURNED 12:30pm

 

The Board of Directors will adjourn into executive session to discuss matters of personnel, legal and contractual natures.